Firm portal help

1. Confirm your firm profile is current at Account, including firm name, offices, practice areas, vault rank, recruiting contact.
2. Invite your team at Settings → Team. Members get a passwordless email invite. Assign at least one Backup Admin so the recruiting line never goes dark.
3. Add each interviewer’s calendar at Team → Interviewers by pasting a private iCal URL, so scheduling can skip times they are busy.
4. Build your email templates with the live designer at Templates.

From Settings → Team, click Invite, enter their email + role (Member or Backup Admin). They receive a passwordless invite link. To remove someone, click their row and choose Remove, their access is revoked immediately, and your audit log records the change.

Yes, only the current Primary Admin can transfer. From Settings → Team, click an existing teammate and choose “Transfer Primary Admin.” The recipient confirms via email. The previous Primary keeps Member access unless removed.

From Templates, pick the template you want to edit (we ship sensible defaults for screener invitation, callback invitation, offer, rejection and accepted-offer confirmation). The designer is the two-pane live editor: edit on the left, candidate-facing preview on the right with sample merge data so you can see exactly what they’ll receive.

Drop in your brand color, pick a font (Editorial, Modern, Quiet), drag in a logo URL, and add a signer block. Save once and the kit applies to every send of that template.

• {{first_name}} / {{last_name}} / {{student_name}}
• {{firm_name}} / {{office}} / {{practice_group}}
• {{scheduling_link}} (auto-generated per round)
• {{interview_date}} / {{interview_time}} / {{interview_location}}
• {{offer_deadline}} / {{salary}} / {{signing_bonus}} / {{start_date}}
• {{partner_name}} / {{partner_title}}

Templates power the Invite Queue. Your team can select a cohort, review the exact candidate-facing email, edit any individual message, then release it now or pace the release. If your firm sets quiet hours, sends during that window are held in the queue for your team to release later. Student opt-outs always apply.

Each interviewer can share a private iCal URL from Google Calendar, Outlook or Apple Calendar at Team → Interviewers. We read it about once an hour and use the busy times to flag slots that would conflict. Google and Microsoft sign-in are not offered in the portal.

You add your own Zoom, Teams or Meet link to each virtual slot. Recording is off.

Into the candidate’s booking confirmation email and the calendar file attached to it, which Gmail and Outlook can add to the candidate’s calendar.

• Gold Medals, Gold Stars, profile views, applications and event RSVPs, each with what is new this week
• Gold Medals and Gold Stars by week for the last 12 weeks
• Who is interested, by school group, class year, office preference and practice interest
• The funnel from profile view to offer, event RSVPs and check-ins, and your Medals and Stars against the peer median

Yes. The interest report downloads as a PDF, and the applications table exports to CSV, including files formatted for viRecruit, Greenhouse and Workday.

• Application status changes (who, when, from and to)
• Emails sent from the queue and outreach
• Team and interviewer changes
• Firm settings changes

Candidates email tulio@biglawbear.com. BigLaw Bear handles the request within 30 days. Students can also download their own data from their settings.