Firm portal help

1. Confirm your firm profile is current at Settings → Firm , name, offices, practice areas, vault rank, recruiting contact.
2. Invite your team at Settings → Team. Members get a passwordless email invite. Assign at least one Backup Admin so the recruiting line never goes dark.
3. Connect your video provider, Google Calendar, Microsoft 365, or Zoom, at Settings → Calendar. We mint meeting links per booking automatically once connected.
4. Build your email + offer letter templates with the live designer at Templates.
5. Update the candidate notice templates (NYC AEDT and Illinois AI consent) with your firm-specific copy if your roles touch those scopes.

From Settings → Team, click Invite, enter their email + role (Member or Backup Admin). They receive a passwordless invite link. To remove someone, click their row and choose Remove, their access is revoked immediately, and your audit log records the change.

Yes, only the current Primary Admin can transfer. From Settings → Team, click an existing teammate and choose “Transfer Primary Admin.” The recipient confirms via email. The previous Primary keeps Member access unless removed.

From Templates, pick the template you want to edit (we ship sensible defaults for screener invitation, callback invitation, offer letter, rejection, accepted-offer confirmation). The designer is the two-pane live editor: edit on the left, candidate-facing preview on the right with sample merge data so you can see exactly what they’ll receive.

Drop in your brand color, pick a font (Editorial, Modern, Quiet), drag in a logo URL, and add a signer block. Save once and the kit applies to every send of that template.

• {{first_name}} / {{last_name}} / {{student_name}}
• {{firm_name}} / {{office}} / {{practice_group}}
• {{scheduling_link}} (auto-generated per round)
• {{interview_date}} / {{interview_time}} / {{interview_location}}
• {{offer_deadline}} / {{salary}} / {{signing_bonus}} / {{start_date}}
• {{partner_name}} / {{partner_title}}
• {{offer_review_link}} / {{offer_letter_link}}

Templates power the Invite Queue. Your team can select a cohort, review the exact candidate-facing email, edit any individual message, then release it now or pace the release. Quiet hours + per-user opt-outs still apply so recruiting teams do not accidentally send at 3am.

• Google Calendar, free/busy, write-back, auto-Meet links per booking
• Microsoft 365, Outlook free/busy, write-back, auto-Teams links
• Zoom, auto-mints a meeting per booking with the host start URL secured for your interviewer

When a candidate goes to book a slot, we check the interviewer’s real free/busy state in their calendar and silently filter out slots that would conflict. The candidate never sees a conflicting time, so you don’t have to chase reschedules.

Three places: (1) the candidate’s booking confirmation email, (2) the .ics calendar invite attached to that email, and (3) the calendar event we write back to your interviewer’s system. Zoom hosts also get a separate host start URL that’s never shared with the candidate.

1. From Offers, click New offer.
2. Pick the candidate from the list of eligible applications (anyone in callback or earlier stages with an extended offer).
3. Pick a template, fill in the merge fields (salary, signing bonus, start date, deadline). The live preview shows you exactly what the candidate will receive.
4. Type your name to sign. Click Send.
5. The candidate gets a one-time signing link. Once they sign, you get a Slack ping (if connected), an email, and the application moves to “Offer Signed.”

Yes. The signing page has both Sign and Decline buttons. Decline asks for a brief reason (optional). You receive the decline note in your inbox and the application transitions to “Offer Declined” automatically.

We auto-withdraw the candidate’s open applications at other firms and send each firm a polite “candidate accepted elsewhere” note. We never disclose which firm received the accepted offer, privacy. Atomic at the database level: a single transaction guarantees the withdrawal + notification happen together or not at all.

• Top-of-funnel volume by school
• Conversion at every pipeline stage
• Time-to-offer (median + 90th percentile)
• Yield projections + signed-offer counts
• Decline reasons (when candidates leave one)
• Source attribution (where each candidate came from)
• Per-recruiter activity for ops oversight

Yes, every dashboard has a CSV + PDF export button. Exports respect your team’s data-access scope (Members see their assigned candidates; Admins see everything).

We auto-detect NYC-scope roles, send the candidate notice ≥10 business days before any AEDT runs, log the notice + opt-out, and only run AEDT for candidates who haven’t opted out. The bias audit summary lives at /legal/nyc-aedt-notice and we publish it quarterly.

• Every application status change (who, when, prev/next)
• Every email sent (to, subject, surface, send time)
• Every offer envelope event (created, sent, viewed, signed, declined, voided)
• Every team-membership change
• Every settings change

Candidates email privacy@biglawbear.com. Big Law Bear fulfills the request within 30 days. Your firm receives a notice that a candidate exercised their data-access right; you don’t need to take action unless the request includes a deletion that intersects an active offer.